Academic Information

Orientaon for New Students

The orientaon is aimedat familiarizing thenewly admied students with the instute facilies, rules and regulaons, services, and to assist students in adjusng to new academic environment.

Academic Session

There are two regular semesters/sessions in an academic year (Fall & Spring).

Academic Calendar

The academic Calendar comprises of the schedule of admission announcements, admissions, registraon date, starng and closing dates of academic sessions, examinaons, semester breaks, academic as well extracurricular acvies and public/gazeed holidays prepared and approved by the Academic Commiee and the administraon of Ghazali Instute of Medical Sciences.

Class Attendance

Students must aend at least 75% of the classes held in a course to be allowed to sit in the final examination.
In case any student remains absent from the class for seven consecuve days without any notice leave his/her candidature will be annulled form the class rolls.
Students who failed to produce 75% class aendance in a parcular course will be required to repeat the course in the same semester next year. Names of such students will be reported by the Instute and those students shall not be allowed to appear in the final examinations.
Female students who want to avail maternity leave will freez their semester.

Scheme of Grading

Scheme of marking and evaluaon has two phases of a total of 100 marks, detailed as under:
Mid-Semester Examinaon : 30 marks
Final Examinaon (External) : 70 marks
Total: : 100 marks
Please Visit KMU website for Examination Rules and Regulations. www.kmu.edu.pk

Promoon Policy:

Students who do not pass 50% or more of the total subjects shall be declared as “Fail” and shall not be promoted to the next semester. Such students may connue the same semester as per fee policy.
Aempng the mid-term (Internal) and final term examinaons (External conducted by Khyber Medical University) of every semester is mandatory. Absence from examinaon shall result in grade 'F' in the respecve subject/course.

Policy for Demoted Students

Demoted Students will aend regular classes and pay semester fee.
Note: 5-Year Course shall be maximally completed in 7 years & 4 Years Course shall be maximally completed in 6 years as per HEC / KMU Policy

Code of Conduct

The code of student conduct has been formulated to protect the core values of the Instuteto promote the scholarly and civic development of GIMS student community in a safe and secure learning environment and to protect the people, properes and processes that support the Instute and its mission. The key goals of the Instute are research, teaching and learning, and service. Preservaon of academic freedom, free exchange of ideas and opinions for all members of the Instute are essenal to these goals.

Jurisdiction

The code applies to the on-campus conduct of all registered students including the individuals using Instute's academic assets. The code also applies to the off- campus conduct of students in direct connecon with:

Academic course requirements or any credit-bearing experiences, such as internships, field trips, study abroad, or student teaching;
Any activity supporng pursuit of a degree, such as research at another instuon or a professional practice assignment;
Any activity sponsored, conducted, or authorized by the Instute or by registered student organizaons;
Any activity that causes substantial destruction of property belonging to the Instute or members of the Instute community, or threatens or causes serious harm to the safety or security of members of the Instute community; or
Any acvity in which a police report has been filed, a summon or indictment issued, or an arrest has occurred for a crime of violence

The Institute reserves the right to administer the code and proceed with the hearing process even if the student withdraws from the Institute, is no longer enrolled in classes, or subsequently fails to meet the definion of a student while a disciplinary maer is pending.

Definitions/Glossary

"Institute premises" includes all lands, buildings, facilies, and assets owned, leased, managed, or operated by the Institute.
"Student" includes an individual who has paid an acceptance fee, registered for classes, or otherwise entered into any other contractual relationship with the Institute to take instruction, conduct research or undertake project.
It further includes persons who are eligible to receive any of the rights and privileges afforded to a person who is enrolled at the Institute, including, but not limited to, those individuals admitted to the Institute and attending orientation programmes.
Student status lasts until an individual graduates, is dismissed, or is not in attendance for two (2) complete, consecutive semesters.
"Student" also includes registered student in GIMS.

Code of Honour

Every student shall observe the following code of Honour:

Faithfulness in his/her religious dues and respect for convictions of others in matters of religion, and customs.
Loyalty to Pakistan and refraining from doing anything which might lower its Honour and prestige in any way.
Truthfulness and honesty in dealing with other people.
Respect for the elders and politeness to all, especially to women, children, the weak and the helpless.
Respect for teachers and others in authority in the Institute.
Cleanliness of uniform, body, mind, speech and habits.
Accommodating to fellow beings.
Dedication to studies and sports.
Observance of thrift and protection of public property.

Prohibited Conduct

Any student found to have engaged, or attempted to engage, in any of the following conduct while within the Institute's jurisdiction, will be subject to disciplinary action by the Institute. Any student who abandons an attempt or prevents the prohibited conduct from occurring under circumstances that demonstrate a complete and voluntary renunciation of the prohibited conduct will not be subject to disciplinary action by the Institute.

Academic Misconduct

Any activity that tends to compromise the academic integrity of the Institute or undermine the educational process. Examples of academic misconduct include, but are not limited to:

Violation of course rules as contained in the course syllabus or other information provided to the student;
Knowingly providing or receiving information during tests/ examinations; or the possession and/or use of unauthorized materials during those examinations (including mobile phones or written material);
Consciously providing or using unauthorized assistance in the laboratory, on field work, in studies or on a course assignment;
Submitting plagiarized work for an academic requirement. Plagiarism is the representaon of another's work or ideas as one's own; it includes the unacknowledged word-for-word use and/or paraphrasing of another person's work, and/or the inappropriate unacknowledged use of another person's ideas;
Submitting substanially the same work to meet requirements for one course or academic requirement that has been submittied in satisfaction of requirements for another course or academic requirement without permission of the instructor of the course for which the work is being submitted or supervising authority for the academic requirement;
Falsification, fabrication, or dishonesty in creating or reporting laboratory results, research results, and/or any other assignments;
Serving as, or enlisting the assistance of, a substitute for a student in any graded assignments;
Alteration of grades or marks by the student in an effort to change the earned grade or credit;
Alteration of academically related Institute forms or records, or unauthorized use of those forms or records;
Engaging in activities that unfairly place other students at a disadvantage, such as taking, hiding or altering resource material, or tamper with the grading system; and
Violation of programme regulations as established by departmental committees and made available to students.
Violation of instructions/guidelines included in the Institute/institutional/ students' handbook etc
Organizing or taking part in any function within the Institute or hostel or organizing any club or society of students except in accordance with the prescribed rules and regulations.
Collecting any money or receiving funds or financial assistance for or on behalf of the Institute Organization except with the written permission of the Head of the Institute.
Issuing pamphlets or cartoons casting aspersions on the teachers or staff of the Institute or the Institute bodies or doing anything in any way such as promoting rift and hatred among the various groups of classes of students' community.

Endangering Health or Safety

Endangering behaviour means taking or threatening action that endangers the safety, physical or mental health, or life of any person, or creates a reasonable fear of such action.
Staging, inciting or parcipating in, or abetting any walk-out, strike, or other form of agitation against the Institute or its teachers or officers,
Making incendiary speeches or gestures which may cause resentment.
Engaging in a pattern of unwanted conduct directed at another person that threatens or endangers the safety, physical or mental health, or life or property of that person, or creates a reasonable fear of such a threat or action.
Sexual harassment of fellow students and other people on the campus. Sexual harassment includes sexual advances, sexual solicitaon, requests for sexual favours, and other verbal or physical conduct of a sexual nature, exposure of the private or intimate parts of the body in a pronographic manner in public or in private premises when the accused may be readily observed.

Destrucon of Property/ Weapons or Devices

Actual or threatened damage to or destruction of Institute property or property of others, whether done intenonally or with reckless disregard.
Storage or possession of dangerous weapons, devices, or substances including, but not limited to, firearms, ammunion, or fireworks

Dishonest Conduct

Dishonest conduct includes, but is not limited to, knowingly reporting a false emergency; knowingly making false accusation of misconduct; misuse or falsification of Institute or related documents by actions such as forgery, alteration, or improper transfer; submission of informaon known by the submitter to be false to the Institute official. Making false accusations or vilifying the Institute.

Theft or Unauthorized Use of Property

Theft, or the unauthorized use or possession of Institute property, services, resources, or the property of others.

Failure to Comply with Institute or institute authority

Failure to comply with legitimate directives of authorized Institute officials, law enforcement or emergency personnel, identified as such, in the performance of their dues, including failure to identify oneself when so requested; or violation of the terms of a disciplinary sanction.

Narcotics

Use, production, distribution, sale, or possession of narcotics is prohibited under law. This includes the misuse of prescription drugs. Moreover, consumption of narcotics within the Institute or the hostel, during instruction, sports or cultural tours or survey Institute or entering such places or attending any such tour or camp is strictly prohibited.

Undisciplined Conduct

Undisciplined conduct that unreasonably interferes with the Institute's activities or with the legitimate activities of any member of the Institute community.
Unauthorized entrance to or presence in or on Institute premises.

Hazing / Ragging

Doing, requiring, or encouraging any act, whether or not the act is voluntarily agreed upon, in conjunction with iniation or continued membership or parcipation in any group that causes or creates a substantial risk of causing mental or physical harm or humiliation. Such acts may include, but are not limited to, use of alcohol, creation of excessive fatigue, and paddling, punching or kicking in any form.

Abuse of Student Conduct System

Abuses of any Institute student conduct system, including but not limited to:

Failure to obey the summons or directives of disciplinary committee or Institute official.
Falsification, distortion, or misrepresentation of information before disciplinary committee.
Disruption or interference with the orderly process of disciplinary proceedings.
Knowingly instituting of a student conduct proceeding without cause.
Discouraging an individual's proper parcipation in, or use of, student conduct system.
Influencing the impartiality of a member of a student conduct body prior to, and/or during the course of a student conduct proceeding.
Harassment and/or intimidaon of a member of disciplinary committee prior to, during, and/or after a student conduct proceeding.
Failure to comply with one or more sanctions imposed under the code of student conduct. and
Influencing another person to commit an abuse of Institute's disciplinary committee.

Violation of Rules

Violation of other published Institute regulations, guidelines, policies, or rules, or violations of federal, state, or local law. These Institute regulations, guidelines, policies, or rules include, but are not limited to, those which prohibit the misuse of computing resources, sexual harassment, rules for student groups or organizations, and residence hall rules and regulations.

Violent Behaviour

Parcipation in a disturbance with the purpose to commit or incite any action that presents a clear and present danger to others, causes physical harm to others, or damages property.
Proscribed behaviour in the context of a riot includes, but is not limited to:

Knowingly engaging in conduct designed to incite another to engage in riotous behaviour; and
Actual or threatened damage to or destruction of Institute property or property of others, whether done intentionally or with reckless disregard; and
Failing to comply with a directive to disperse by Institute officials, law enforcement, or emergency personnel; and
Intimidating, impeding, hindering or obstructing any Institute official, law enforcement, or emergency personnel in the performance of their dues.
Political, sectarian or ethnic activism in the form of gatherings, demonstrations, walks or riots on Institute premises

Use of Electronic Devices without Knowledge

Using electronic or other means to make a video or photographic record of any person in a location where there is a reasonable expectation of privacy without the person's prior knowledge, when such a recording is likely to cause injury, distress, or damage to reputation. This includes, but is not limited to, taking video or photographic images in shower/locker rooms, residence hall rooms, and restrooms. The storing, sharing, and/or distributing of such unauthorized records by any means is also prohibited.

Disciplinary Action

Any breach of the regulations, or misconduct, as mentioned above, by students in any part of the Institute can be checked by any member of teaching staff.

Authority to impose Penalties:

Authorities competent to impose each kind of penalty are specified below:
Procedure in Case of Breach of Discipline:
An authorized person (mentioned under title 'Authority to impose Penalties') in whose presence or in relation to whom an act of indiscipline has been committed or who receives knowledge of such act a report or otherwise, may deal with the case himself, or if in his view:

The case is one which can be more appropriately dealt with by another authority or
He / She is competent to impose a penalty severe than that, he shall follow the procedure outlined below:
- If he/she is not the Head of the Institute / Principal of an Institute he/she shall refer the case to the Head/principal who may deal with it himself or refer it to the appropriate authority.
- If he/she is the Head of the Institute / principal, he shall deal with it himself or refer it to the competent authority.